Australian Hosted Buyers Australian
Hosted Buyers travelling to Rotorua will receive complimentary accommodation for the length of your attendance at the show.

New Zealand Hosted Buyers
If you're travelling from outside of Rotorua to attend MEETINGS you will receive complimentary accommodation for the length of your attendance at the show.

Australian Hosted Buyers
Return trans-Tasman flights to Rotorua are provided courtesy of Air New Zealand to/from your departure port. Australian Hosted Buyers are required to pay the Australian Departure Tax when confirming their place at MEETINGS. BEIA MEETINGS collect this tax on behalf of Air New Zealand.

New Zealand Hosted Buyers
Return flights to Rotorua are provided courtesy of Air New Zealand to/from your departure port unless you are located in the Auckland region or surrounding areas of Rotorua, in which case complimentary coach transfers will be provided. Flights do not include upgrades or lounge access. Excess luggage fees are payable by the Hosted Buyer.

With over 180 Exhibitors, we recommend that if more than one person is attending from your company, that you both have your own personalised appointment schedules. You are welcome to bring your colleague who is attending as a Day Buyer along to your appointments.

A condition of attending MEETINGS as a Hosted Buyer is that we ask you to complete a full diary of appointments. In return, you'll receive ticket(s) to our Social Events, Complimentary Day Catering and Flights and accommodation (if applicable).

All Hosted Buyers are permitted entry to the Social Functions as follows:

Full Australian Hosted Buyer: 1x Welcome Function, 1x Rotorua Matariki Dinner and 1x Celebration 
Full New Zealand Hosted Buyer: 1x Welcome Function, 1x Rotorua Matariki Dinner and 1x Celebration 
Semi Hosted Australian Buyer: 1x Welcome Function, 1x Rotorua Matariki Dinner and 1x Celebration
Wednesday Hosted Buyer: 1x Welcome Function only
Thursday Hosted Buyer: 1x Rotorua Matariki Dinner and 1x Celebration 

When the Prescheduled Appointment (PSA) Process closes, we run a computer algorithm which matches Hosted Buyers and Exhibitors to produce your personalised schedule. You'll then be contacted via email and we'll announce that the Online Diary is live. This gives you a second chance to look at which appointments you have confirmed, and to make any more appointments with any Exhibitors who you may not have secured appointments with.

There are two stages to the appointment process: The Prescheduled Appointment Process (PSA) and the Online Diary. When the PSA Process opens Hosted Buyers will be notified via email that they are now able to select the top 45 Exhibitors that they would like to meet with, in order of preference. At the same time the Exhibitors also select the top 45 Hosted Buyers they would like to meet with. These preferences are then used to automatically match Hosted Buyers and Exhibitors to populate your PSA schedule. During the Online Diary period you will be able to invite exhibitors to appointments to fill any gaps in your schedule or cancel any existing appointments that you have been assigned.

Please contact your Hosted Buyer manager Loric or Sharon as soon as you are aware that you are no longer able to join us. In some instances we may be able to transfer your registration to a colleague. Please note cancellation fees and late administrative fees do apply and can be found in the Hosted Buyer Terms & Conditions.

Please contact your Host Hotel directly to organise additional nights of accommodation. Please also advise your Hosted Buyer manager Loric or Sharon of your change of dates if this will impact your return travel requirements. Any additional nights' accommodation and change fees for flights are at the Hosted Buyer's expense.

A two day Hosted Buyer will complete 26 appointments over the two days of MEETINGS. A one day Hosted Buyer will complete 13 appointments on their chosen day. Each appointment is 15 minutes long, with a 5 minute break between appointments.

If you organise, research or make decisions on Conferences, Meetings, Product Launches, Incentive Experiences, Roadshows or any type of Event in New Zealand, MEETINGS is the one stop place for you to make all the contacts you need in the Business Events sector, across the country.