MEETINGS 2022   15th – 16th June 2022   Te Pae - Christchurch Convention Centre, Christchurch

Exhibitor Frequently Asked Questions 


What is my BEIA membership level?
Visit this link to find out your membership level with us: BEIA Membership Level.
If you would like to discuss upgrading your membership level please get in touch with the BEIA Team.

Do I need to be a BEIA member to exhibit at MEETINGS?
Yes, everyone involved with the show must be BEIA members. 


Stand Information

What are the Terms and Conditions for Exhibiting at MEETINGS?
Please click here to read the Terms and Conditions.

What Stand do I need at MEETINGS?
Firstly, are you exhibiting as part of  larger regional presence? If so, have you contacted your local Regional Convention Bureau and obtained details on their additional costs and process? The other option is to exhibit as an Independent Exhibitor. This may suit if you have a product or service that serves NZ nationwide. If unsure what to do please email the Event Manager. 

What size are the stands? 
A single stand is 3 metres width / 2.4 meters depth and 2.3 metres in height.
A double stand is 6 metres width / 2.4 meters depth and 2.3 metres in height.  

Where will my stand be located and do I have a choice in my location? 
We have main three categories for stand location. You can apply for the Luxury Collection or select to be Regional or Independent Exhibitor. If you're wondering where best suits you on the show floor, then please get in touch with the Exhibition Manager.

What does my stand include? 
If you are exhibiting as part of a Regional stand - space only is provided with power. Your Regional Bureau will be building the other elements of the stand and you will liaise with them in regards to furniture, imagery and dressing the space. 

If you are exhibiting as an Independent Stand, your stand includes walling, 4 point power plug, 2 spotlights, stand number and name signage. 

Each single space purchased includes 2 Exhibitor passes, 2 Welcome Function tickets and 1 Gala Celebration Ticket.
A double stand entitlement includes 4 Exhibitor passes, 4 Welcome Function tickets and 4 Gala Celebration ticket. 

How many staff members should I have on my stand?
There are 2 exhibitor registration passes included in each single stand space. We highly recommend you utilise both of these registrations so that someone can manage the appointment schedule and another team member can interact with Day Buyers and foot traffic. Some organisations find it really useful to have a third team member who can host any on the spot meetings, talk to Day Buyers and help float on the stand where needed. 

What is my stand number?
You can locate the floor plan in the Exhibitor Zone once it has been finalised. 


Before The Show

Can I buy more social tickets? 
Social tickets purchases close on Wednesday 1st April. Each exhibitor registration includes 2 Welcome Function Tickets and 1 Gala Celebration Ticket. If you require additional social tickets this can be done in the Exhibitor Zone and you will get an email informing you when these are available for purchase. All social tickets must be paid for by Credit Card (VISA or Mastercard) at the time of purchase. 

Note: when purchasing tickets you will be required to enter details of who the tickets are for so that Name Badges can be pre-printed for them. 

My organisation can no longer attend MEETINGS, can I get a refund?
Administration fees may apply.

I'm a new Exhibitor, what do I need to know? 

We have a New Exhibitor pack available for anyone or organisation new to MEETINGS. Please contact the Event Manager. 

When is payment required for MEETINGS and what are my options?
Payment is required by the 20th of the month following date of invoice and must be paid prior to coming on-site to MEETINGS.
We accept direct credit and credit card payments - VISA or Mastercard.
Our bank account number is: 03 1510 0021690 02, Westpac Bank, Takapuna Branch, Auckland.

Is there an opportunity to become a Sponsor at MEETINGS? 
We have plenty of sponsor opportunities available at MEETINGS.
Please get in touch for further details or to share your ideas on involvement with the show.


During The Show

What is the dress code for MEETINGS?
We ask all Exhibitors to be in business attire for the 2 exhibition days. The Welcome Function is business attire and the Gala Celebration can sometimes have a specific theme or dress code. We will notify all attendee's of this in advance.

Can I get items couriered directly to the event grounds before the show? 
Yes you can. Please visit the Exhibitor Zone for courier information Pre and Post show days.

My work colleagues want to visit the show and see our organisation's stand. Can they do this?
Yes they can. They can attend as an industry guest, however please note we have strict timing around when this is and prefer for Industry Guest to pre-register before arriving at the show. Industry Guests are not permitted on to work the stand. Click here for more information on Industry Guests. 

What else do I need to bring with to MEETINGS? 
You may want to have some sales information on hand to pass to buyers. Considering the environment, see if you can email this to them during the meeting or load onto a USB drive. Small giveaways or prize draws are an incentive for Day Buyers to stop by. 

Where can I stay during MEETINGS? 
We have exhibitor accommodation rates offered by our host hotels. These rates will be available on the Exhibitor Zone. All accommodation rates are subject to availability and need to be booked by the individual. 

Where can I park at MEETINGS? 
There is plenty of parking available at ASB Showgrounds. Please make sure you park in a designated area away from bus parking - thank you. 

How long is each meeting during the show?
Each meeting is 15 minutes long and we use a PA system to announce the meeting start, and music is played at the end of the 15 minutes to cue the end of the meeting. Buyers then have 5 minutes to move around the show to their next appointment before the next meeting announcement is made. 

What is the Catering onsite and is there Espresso Coffee?
Morning tea, lunch and afternoon are all catered and included in your exhibition stand cost or extra delegate pass. Barista coffee is also available at the show. 

Is your question not answered here?  Please don't hesitate to get in touch with the 
BEIA team.