MEETINGS 2022   15th – 16th June 2022   Te Pae - Christchurch Convention Centre, Christchurch

Hosted Buyer Frequently Asked Questions

Who can attend MEETINGS as a Hosted Buyer?
If you organise, research or make decisions on Conferences, Meetings, Product Launches, Incentive Experiences, Roadshows or any type of Event in New Zealand, MEETINGS is the one stop place for you to make all the contacts you need in the Business Events sector, across the country.

Can I share my appointments with a colleague who is also attending as a Hosted Buyer?
With over 200 Exhibitors, we recommend that if more than one person is attending from your company you both have your own personalised appointment schedules. This gives you chance to see more of the Exhibitors during your time at MEETINGS. 

What is the structure of the appointment schedule?
A two day Hosted Buyer will complete 35 appointments over the two days of MEETINGS. A one day Hosted Buyer will complete 18 appointments on their chosen day. Each appointment is 15 minutes long, with a 5 minute break between appointments. 

How does the appointment process work?
There are two stages to the appointment process: The Pre-Scheduled Appointment Process (PSA) and the Online Diary.
When the PSA Process opens Hosted Buyers will be notified via email that they are now able to select their top 50 Exhibitors that they would like to meet with, in order of preference. At the same time the Exhibitors also select their top 50 Hosted Buyers they would like to meet with. 

How are appointment requests matched?
When the PSA Process closes, we run a computer algorithm which matchees Hosted Buyers and Exhibitors to produce your personalised schedule. You'll then be contacted via email and we'll announce that the Online Diary is live. This gives you a second chance to look at which appointments you have confirmed, and to make any more appointments with any Exhibitors who you may not have secured appointments with. 

Do I have to complete a full diary of appointments as a Hosted Buyer?
A condition of attending MEETINGS as a Hosted Buyer is that we ask you to complete a full diary of appointments. In return, you'll receive ticket(s) to our Social Functions, Complimentary Day Catering and Flights and accommodation (if applicable). 

As a Hosted Buyer do I receive accommodation?
Australian Hosted Buyers
Australian Hosted Buyers travelling to Auckland will receive complimentary accommodation for the length of your attendance at the show. 

New Zealand Hosted Buyers
If you're travelling from outside of Auckland to attend MEETINGS you will receive complimentary accommodation for the length of your attendance at the show. Accommodation is reserved for those travelling to Auckland, however if you are Auckland based and would like accommodation please contact your Hosted Buyer Manager as soon as you can, and we'll do our best to accommodate. 

I want to extend my stay in Auckland. How do I extend my accommodation?
Please contact your Host Hotel directly to organise additional nights of accommodation. Any additional nights are at the cost of the Hosted Buyer.

As a Hosted Buyer, are my flights to Auckland included?
Australian Hosted Buyers
Return trans-tasman flights to Auckland or your famil destination are provided courtesy of Air New Zealand to/from your departure port. Australian Hosted Buyers are required to pay the Australian Departure Tax when confirming their place at MEETINGS. BEIA MEETINGS collect this tax on behalf of Air New Zealand. 

New Zealand Hosted Buyers
Return flights to Auckland are provided courtesy of Air New Zealand to/from your departure port. 

Flights do not include upgrades or lounge access. Excess luggage fees are payable by the Hosted Buyer. 

Do I receive tickets to the MEETINGS Social Functions?
All Hosted Buyers are permitted entry to the Social Functions as follows:
Australian Hosted Buyer: 1x Welcome Function & 1x Gala Dinner
2 Day New Zealand Hosted Buyer: 1x Welcome Function & 1x Gala Dinner
Wednesday Hosted Buyer: 1x Welcome Function only
Thursday: 1x Gala Dinner only

I can no longer attend as a Hosted Buyer. What should I do?
Please contact your Hosted Buyer manager as soon as you are aware that you are no longer able to join us. In some instances we may be able to transfer your registration to a colleague. Please note cancellation fees and late administrative fees do apply and can be found in the Hosted Buyer Terms & Conditions.