Hosted Buyer Frequently Asked Questions

Australian Hosted Buyers Australian
Hosted Buyers travelling to Christchurch will receive complimentary accommodation for the length of your attendance at the show.

New Zealand Hosted Buyers
If you're travelling from outside of Christchurch to attend MEETINGS you will receive complimentary accommodation for the length of your attendance at the show.


Australian Hosted Buyers
Return trans-Tasman flights to Christchurch or your famil destination are provided courtesy of Air New Zealand to/from your departure port. Australian Hosted Buyers are required to pay the Australian Departure Tax when confirming their place at MEETINGS. BEIA MEETINGS collect this tax on behalf of Air New Zealand.

New Zealand Hosted Buyers
Return flights to Christchurch are provided courtesy of Air New Zealand to/from your departure port. Flights do not include upgrades or lounge access. Excess luggage fees are payable by the Hosted Buyer.


With over 150 Exhibitors, we recommend that if more than one person is attending from your company, that you both have your own personalised appointment schedules. This gives you chance to see more of the Exhibitors during your time at MEETINGS.


A condition of attending MEETINGS as a Hosted Buyer is that we ask you to complete a full diary of appointments. In return, you'll receive ticket(s) to our Social Events, Complimentary Day Catering and Flights and accommodation (if applicable).


All Hosted Buyers are permitted entry to the Social Functions as follows:
Australian Hosted Buyer: 1x Welcome Function & 1x Gala Dinner 2 Day
New Zealand Hosted Buyer: 1x Welcome Function & 1x Gala Dinner
Wednesday Hosted Buyer: 1x Welcome Function only
Thursday Hosted Buyer: 1x Gala Dinner only


When the PSA Process closes, we run a computer algorithm which matches Hosted Buyers and Exhibitors to produce your personalised schedule. You'll then be contacted via email and we'll announce that the Online Diary is live. This gives you a second chance to look at which appointments you have confirmed, and to make any more appointments with any Exhibitors who you may not have secured appointments with.


There are two stages to the appointment process: The Pre-Scheduled Appointment Process (PSA) and the Online Diary. When the PSA Process opens Hosted Buyers will be notified via email that they are now able to select their top 50 Exhibitors that they would like to meet with, in order of preference. At the same time the Exhibitors also select their top 50 Hosted Buyers they would like to meet with.


Please contact your Hosted Buyer manager Cerys or Sharon as soon as you are aware that you are no longer able to join us. In some instances we may be able to transfer your registration to a colleague. Please note cancellation fees and late administrative fees do apply and can be found in the Hosted Buyer Terms & Conditions.


Please contact your Host Hotel directly to organise additional nights of accommodation. Any additional nights are at the cost of the Hosted Buyer.


A two day Hosted Buyer will complete 35 appointments over the two days of MEETINGS. A one day Hosted Buyer will complete 18 appointments on their chosen day. Each appointment is 15 minutes long, with a 5 minute break between appointments.


If you organise, research or make decisions on Conferences, Meetings, Product Launches, Incentive Experiences, Roadshows or any type of Event in New Zealand, MEETINGS is the one stop place for you to make all the contacts you need in the Business Events sector, across the country.

Is your question not answered here? Please don't hesitate to get in touch with the Hosted Buyer team, Cerys or Sharon.